York Suburban presents contracts for Oct. 22 approval including pool rental, Title 19 billing partnership and HR onboarding software

Chief Financial and Operations Officer Missus Kendi reviewed multiple agreements and brought forward summary details and fiscal notes for items the district plans to seek board approval for at its Oct. 22 meeting.

Pool rental: the district described a facility-rental agreement with York College to use the college pool for high-school swim practices and three home meets. The presentation included an hourly rate and session math: the appendix lists $75 per hour (two-hour practice sessions were modeled in the example), and staff estimated the seasonal cost to the district at just under $16,500 depending on postseason use. Board members questioned whether families or the district would handle transportation (administration said families) and whether locker-room use was included (administration said yes). Board members framed the rental as a near-term alternative to a new-pool capital project, noting district estimates for a new pool ranged from $8 million to $12 million.

Programs and presentations: the district presented a $4,500 contract request with Vision Pillars for a high-school presentation; staff noted $3,500 of that cost would be covered by a YSAP grant. The district said it will continue using its approved practice of bringing in outside presenters where funds are available.

Transportation and supporting agreements: the administration said it will continue pre-authorized agreements for ad-hoc transportation needs with providers such as EverDriven Transportation when the primary carrier cannot cover special placements (for example, some special-education or homeless cases). Pricing varies by mileage and trip type, so the item is a standing agreement rather than a fixed-cost contract.

Title 19 (school-based access) billing services: the district outlined an agreement with Lincoln Intermediate Unit 12 to provide a school-based access program (SBAP) setup and billing support. Administration said the SBAP is a Title 19 program administered by the state (PA Department of Human Services) and federal Centers for Medicare & Medicaid Services oversight; Lincoln IU would charge a $1,000 set-up fee and retain 20% of revenue generated under the program for ongoing administration. The district explained how Medicaid-eligible services (speech-language, OT/PT, some nursing-related services) can generate program revenue when parents give consent to bill.

HR onboarding software: administration proposed a three-year agreement for an online HR onboarding/record system (boilerplate product name used in presentation). Staff described an introductory pricing concession if the district signed before a calendar cutoff: $1,000 for six months, then an annual cost of $2,500; a $500 setup fee would be waived if the district executed by the stated date. Administration said the new product addresses gaps in the district's current package for document storage and would reduce staff time spent on manual onboarding tasks.

Practical-licensure agreements with universities: administration asked the board to approve an affiliation with Walden University to place teacher candidates for student-teaching and practicum hours. The district said it already maintains similar agreements with a dozen institutions and that each placement requires a willing certified cooperating teacher and local administrative approval before a candidate is accepted.

Board members asked detailed operational questions: how rental math translated to seasonal totals, whether transportation would be the responsibility of families for the York College sessions (administration said yes), and how the SBAP program would be implemented and audited. Administration said more detailed documents and line-item language would be posted with the formal Oct. 22 agenda packets.

A separate staff presentation stressed that certain items, such as cellular repeater installation or specialized site furnishings for the new intermediate school, can be procured later if they are not needed at initial occupancy and that accepting or rejecting specific alternates would not preclude future purchases by separate contracts.