Board members unanimously approved two intercategory budget transfers — one to close fiscal year 2025 accounting and one to carry budget authority into fiscal year 2026 — and adopted the district’s Comprehensive Maintenance Plan (CMP).

Finance staff told the board the FY26 request was reduced from an earlier $12.5 million ask to $5.8 million after county guidance that, under the Oracle Cloud procurement system, only certain open purchase orders for projects not completed or true one-time funding should be carried forward. The requested carry-forwards include ERP/Oracle-related change orders, uncompleted capital projects, library and instructional supply purchase orders placed late in the fiscal year, community schools and workforce-development blueprint funds that are committed, and a number of maintenance and capital outlay items. District staff reported an unofficial, unaudited FY25 fund-balance decrease driven by approximately $20 million in spending from unassigned fund balance.

Sherry Fisher Diaz (CFO) and Karen Acton (budget staff) explained that the county instructed the district to limit carry-forward requests to items that represent multi-year projects or approved one-time funding commitments; as a result, the district said principals and departments must order earlier in the fiscal year to avoid late-year encumbrances being pushed into a subsequent fiscal year.

Board members asked about internal processes to reallocate or sweep unspent funds, about operational impacts for summer maintenance projects and about outreach to families regarding unpaid student meal balances; district staff said they will increase communication and back-map procurement timelines to align with Oracle's year-end close and that certain late orders may need to be paid from next year’s budgets if not completed by June 30.

Votes at a glance:
- Intercategory budget transfer, FY2025: Motion to approve moved by Vice Chair Kramer; seconded by Tamisha Thomas; outcome: approved (unanimous). Notes: adjustment moves payroll-allocated costs among categories to reconcile FY25 payroll-close effects.
- Intercategory budget transfer, FY2026: Motion to approve moved by Butler Washington; seconded by Tamisha Thomas; outcome: approved (unanimous). Notes: revised FY26 ask $5,800,000 to carry forward open purchase orders and two committed blueprint balances (community schools and workforce development).
- Comprehensive Maintenance Plan (CMP): Motion to approve moved by Miller Smith; seconded by Brenda Thomas; outcome: approved (unanimous).

Ending: District finance leaders asked principals and departments to accelerate procurement timing and to plan a new cadence for year-end encumbrances under Oracle Cloud; the board approved the transfers and CMP without recorded dissent.