City Recorder Katie Lasala presented proposed administrative updates to the Eugene City Council’s operating agreements at the Oct. 13, 2025 work session, and the council voted to direct the city manager to place a resolution adopting those administrative changes on a future consent calendar.

Lasala said the administrative updates are outlined in Attachment B of the staff report and reflected changes driven by new legal requirements and internal process clarifications. Staff proposed updating notice requirements for regular meetings to align with the amended public meetings law that requires 48 hours’ notice, formally renaming the “public forum” item to “public comment,” correcting an outdated resolution reference in the section on state and federal lobbying, clarifying reimbursable local expenses to include phone and internet charges, removing the petty-cash section because of process changes, and clarifying seating assignments between meetings and work sessions.

Lasala told councilors, “the administrative updates are outlined in attachment B of your AIS,” and asked for direction on several additional topics that have been piloted or raised by councilors. Those pilot topics included prioritizing official board, commission and neighborhood representatives during public comment; the in-person public comment pilot with virtual comments accepted by email; the placement of Consent Calendar 2 relative to public comment; and other operating-agreement topics councilors may wish to add for future consideration.

Council discussion covered a mix of practical and procedural concerns. Councilor Clark urged preserving the ability for residents to speak before votes on time-sensitive items such as annexations and described the River Road area as an example of an area that often has annexation items on consent. Several councilors supported keeping or formalizing some aspects of the pilot practice, while others asked staff to return with more information and cost estimates (for example, to restore in-person Wednesday meetings would carry staffing and budget implications).

Council president moved to direct the city manager to place a resolution adopting the proposed changes to the city council operating agreements as outlined in Attachment B; the motion was seconded and, after a brief amendment clarifying the items were administrative updates, the council voted to approve the direction. The recorded tally given in the meeting was 7 in favor, 0 opposed, 0 abstentions and 2 absent (names not specified in the transcript). City Attorney clarified that the resolution adopting the changes will be brought back at a future work session and may include additional edits based on further discussion.