Members of the Miami Lakes Task Force met in a special call to finalize logistics, sponsorships and the budget for an upcoming fall community festival and to set pricing for a dunk-tank fundraiser.

The meeting focused on sponsorship confirmations, vendor quotes for tents and equipment, budget shortfalls, and assignments for next-week follow-up. Task Force members approved a motion setting dunk-tank pricing at three balls for $5 and seven balls for $10.

The session opened with public comment from Jessa Amador Rosemey, who identified herself as working in the parks department and described event programming and the title sponsor. "It's going to be our title sponsor is Zen K Man Club," Amador Rosemey said, and listed planned activities including a costume contest, raffles, a DJ, food vendors, a portrait photographer and canine-assisted therapy with Miami-Dade Animal Services participating.

Lindsay (Task Force) reported confirmed sponsorship payments totaling $1,850 and named several organizations that had committed or were expected to participate, including Thriving Minds, Hope for Miami, Larkin, Baptist Health, Sunshine Health, WellCare and Unity Foundation. She said some sponsors had sent logos and that others were expected to confirm payment soon. Task Force members emphasized that sponsorship confirmations and actual payments are required before the town can obligate funds to vendors.

Members reviewed preliminary vendor quotes and estimated event costs. Reported vendor/item amounts discussed included: pumpkins about $980; a laser activity $500; bowling $600; police coverage about $1,200–$1,280; and an initial tent quote of roughly $4,008 for about 30 tents plus a set-up/pickup fee that was discussed as roughly $1,000. A generator requirement of about 10,000 watts for sound equipment was raised as a key technical need. Several members urged using town inventory (tables, some tents) and obtaining competitive rental quotes to lower costs.

The Task Force assigned follow-up responsibilities: Maria was asked to handle generator sourcing and coordination with the DJ; Hector was assigned to follow up on tent quotes; Gary was to continue work on DJ coordination; and staff were to confirm food-truck permits and vendor insurance with Oscar. Members also planned outreach to the Farmers' Market and local businesses for in-kind tents and volunteer support.

On fundraising mechanics, members discussed online ticketing/QR codes to accept payments for pumpkins and the dunk tank, and noted the town must vet sponsors using its sponsorship form before accepting funds or obligating town resources. Members also discussed using a grant of roughly $1,300 that was mentioned as available for event items that promote mental health; the Task Force said they would confirm eligible uses before committing those funds.

A motion to set dunk-tank pricing — three balls for $5 and seven balls for $10 — was made, seconded and approved during the meeting. The motion passed; the transcript does not record a roll-call vote tally. The Task Force then moved to adjourn; a second to that motion was recorded and the meeting concluded.

Next steps include collecting outstanding sponsor payments, obtaining alternate rental quotes for tents and generators, confirming food-truck permits, and finalizing a budget summary for the next meeting. Members asked for updated sponsor confirmations and vendor quotes by the following meeting so the Task Force can decide which optional items to fund if sponsorship totals fall short.