The Estacada Parks and Recreation Commission received an update on planning for a spring race that organizers said they are pursuing sanctioning for with USA Track & Field (USATF) to secure insurance and promotional resources.

Organizers told the commission they have been completing USATF requirements, including creating an account, completing SafeSport-style trainings and submitting an event application. They said sanctioning must be completed before finalizing the event website and before applying for local approvals. Sanctioning was described as a step needed to obtain access to USATF-provided insurance.

Public-safety coordination and road impacts were discussed. Organizers said they have prepared volunteer and safety plans and had a preliminary meeting with the sheriff’s office, which signaled the plan looked appropriate and required a formal sign-off. Staff said the fire department will need to sign off as well; organizers emphasized the planned closures are short and limited, with a staging-area road closure at the start and brief five-minute closures at certain intersections at the beginning of the race. The commission noted that Broadway would not be closed for the full duration and that flaggers would be used at some locations.

Sponsorship and outreach were on the agenda. Organizers said they plan to seek local community sponsors to offset costs and that sanctioning makes the race visible to runners outside the immediate area through USATF listings. Commissioners discussed using local sponsor logos on promotional material and the need to identify appropriate placement on signage.

Ending: Organizers said next steps are to complete sanctioning, submit the formal event application and secure final approvals from the sheriff and fire departments before publicizing final details to potential participants and sponsors.