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Votes at a glance: Fort Scott City Commission, Dec. 17, 2024
Summary
A roundup of formal motions and roll-call votes from the Fort Scott City Commission meeting on Dec. 17, 2024, including budget amendments, fee changes, contract addenda and construction change orders.
Below are the formal actions the Fort Scott City Commission took on Dec. 17, 2024. Roll-call tallies are included where recorded in the meeting transcript.
1) Consent agenda approval Motion: Approve the consent agenda as presented (including minutes, claims and routine items). Vote: Unanimous (roll call responses: Matthew Wells — yes; Dylan Olsen — yes; Catherine Salisbury — yes; Tim Van Hooky — yes; Tracy Dancer — yes).
2) Budget amendment: 2024 golf course (Fund 219) and stormwater (Fund 719) Motion: Approve amendment of the 2024 budget pertaining to stormwater fund number 719 and golf course fund number 219. Vote: Approved, unanimous (Wells, Olsen, Salisbury, Van Hooky, Dancer — yes). Notes: Staff said golf course faced higher chemical and equipment costs; stormwater overage ~ $6,000.
3) Certificate of Appropriateness — 10604 Boulevard (Jerry Witt) Motion: Approve certificate of appropriateness recommended by the design review board for exterior door replacement at 10604 Boulevard. Vote: Approved (unanimous roll call recorded: commissioners yes). Notes: Design review board had recommended approval; building permit follows.
4) Woodland Hills Golf Course rates (2025) Motion: Approve updated Woodland Hills Golf Course rates as presented. Vote: Approved (unanimous roll call recorded: Matthew Wells, Dylan Olsen, Catherine Salisbury, Tim Van Hooky, Tracy Dancer — yes). Notes: Staff estimated modest rate changes would add about $17,000 in revenue at current usage.
5) Ordinance No. 3779 (Wages ordinance update) Motion: Approve ordinance number 3779 (annual wages ordinance update; position titles revised; pay numbers unchanged). Vote: Approved (unanimous roll call recorded with commission members voting yes).
6) Change Order No. 3 — Horton Street and Sixth Street improvements (Heckenwicker Inc.) Motion: Approve Change Order No. 3, Option 2 (grade adjustment at Marblecrest corner, curb replacement and tree protection features) for $19,093 and an extension of time as presented. Vote: Approved (roll call recorded as yes by commissioners present). Notes: Motion carried after discussion; staff will track city-provided support items for accounting.
7) Addendum No. 3 — Wastewater evaluation and design contract (Davis lift station) Motion: Approve addendum No. 3 to include pump/force main design and generator replacement work; cumulative contract total increased accordingly. Vote: Approved (unanimous roll call recorded: yes votes by commissioners). Notes: Addendum brings cumulative design contract from approximately $207,000 to approximately $317,000.
8) Invoice payment — Invoice No. 17683 (Seacliff/Wall Street engineering) Motion: Approve payment of invoice No. 17683 for engineering and inspection for $3,522.37 (Wall/Seacliff/Seacliff project). Later identified as Payment No. 8 on that contract and approved. Vote: Approved (unanimous roll call recorded).
9) Executive session to discuss nonelected personnel Motion: Recess into executive session under KSA 75-4319(b)(1) to discuss personnel matters; commission, city manager and city attorney to attend. Vote: Motion seconded and carried by roll call; meeting later returned to open session.
Other items discussed without formal final votes included the ongoing Horton Street overlay dispute (profiling and possible diamond grinding versus removal) and the status of 118 East Wall (owner directed to provide a plan). For items that will return to the commission (Horton Street corrective plan, 118 East Wall owner response, Davis lift station bid timeline), staff committed to bringing written proposals or updated reports at the next meeting.
