Organizers for Downtown Estacada’s Oktoberfest reported progress on volunteer recruitment, alcohol permitting and vendor sign-ups at the commission’s Aug. 4 meeting.

The commission’s event lead said the volunteer list is in hand and that Connie will convene a volunteer meeting to assign morning and afternoon shifts and logistics. “Got the volunteer list. Connie is gonna go ahead and make phone calls and set up a volunteer meeting,” the organizer said.

The commission discussed liquor permitting after meeting with Bill from Boring Brewing, who is pursuing the open-liquor permit needed for on-street service. The organizer said the brewery will “pull the permit for the open liquor” and that event staff are working to coordinate whether drinks may be carried beyond individual establishment footprints.

Commissioners also confirmed that the food-vendor application is capped at four food cards initially; organizers said the form can be reopened to add more vendors if needed. “When you, Connie, and I spoke about the form, we capped food cards at 4. So when the application goes live today, if 4 food cards apply, no others will be able to apply after that,” a staff member said.

Planning also covered family-friendly attractions and activities: commissioners want more children’s activities, more tables and seating, and additional games. One member offered to recruit high-school volunteers from Estacada High School’s National Honor Society and Summit to help with setup and staffing. Julie Cooper volunteered to help directly: “I would love to help with Oktoberfest,” she said.

Organizers flagged missing gear from prior events (axes used for an axe-throwing activity and several heavy weights). Commissioners asked staff to check the trailer, the new storage unit and other holding locations. If equipment cannot be located, organizers said they will need to replace axes and some weights.

A brief budget note: event rental choices will be used to increase seating and table options, and organizers said they will monitor food vendors to avoid running out of popular menu items.

The commission plans follow-up at the next meeting and will hold a volunteer coordination session ahead of the event.

Ending: The commission set volunteer and vendor coordination as near-term priorities; staff will report back with permit confirmation, a finalized vendor list and inventory checks at the next meeting.