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Commission orders 30‑day notice to zoning official, authorizes temporary coverage and RFQ process
Summary
The commission voted unanimously to give 30 days’ notice to the current zoning official, seek a temporary 60–90 day agreement to avoid a coverage gap, and to issue an RFQ for future zoning official services.
The Town Commission voted 5-0 to issue 30 days’ notice related to the town’s zoning official agreement, seek a short-term temporary contract while staff issues a competitive solicitation, and begin an RFQ/RFP for zoning official services.
Nut graf: Commissioners and the town attorney concluded the existing zoning official contract had expired and could not be retroactively extended; the commission authorized a notice-and-temporary-arrangement approach to maintain coverage while complying with procurement rules.
Body: The agenda item reviewed a 2021 agreement for zoning official services that had an initial three-year term and an option for one three-year renewal if authorized by the commission prior to expiration. Town staff and the town attorney reported no record of commission approval prior to the contract’s prior expiration date; absent that prior approval, the contract stood expired. Commissioners discussed whether the commission could waive procurement rules; the town attorney advised that formal competitive procedures are required when annual costs exceed local thresholds and that the commission should not retroactively extend an expired contract without following procurement rules.
After discussion the commission voted to authorize the town attorney to issue 30 days’ notice to the zoning official, at the same time requesting the official’s consent to a temporary 60–90 day arrangement so the town has uninterrupted coverage while staff prepares an RFQ/RFP for zoning official services. The commission also directed staff to prepare an RFQ and return draft language for commission review.
Ending: The commission’s action preserves continuity of zoning administration while restarting a competitive procurement to comply with town procurement code and to consider a future agreement that better fits current needs.
