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Estacada staff outline wastewater bid schedule, budget dates and a 230-person population boost
Summary
City staff said the new wastewater facility went to bid March 19 with bids due April 29; staff tentatively expects a guaranteed maximum price presentation on June 9. Staff also reported Portland State adjusted Estacada's population up about 230 people, increasing state shared revenues.
City staff updated the Estacada City Council on the new wastewater facility procurement timeline and on a recent population adjustment that will increase the city's share of some state revenues.
Melanie, the city manager, said the wastewater project bidding closed in late April after the city extended the deadline to answer prospective bidders' questions. "It went out to bid on March 19, and the bids are scheduled to close on April 29," she said. A site visit to the old plant was held April 8 so interested contractors could inspect decommissioning needs. Staff told the council it expects a bid presentation and, tentatively, a guaranteed maximum price at the council meeting on June 9.
On funding, Melanie said revolving loans are expected to finance the project; she said there is "no actual community match that's required," though staff is pursuing grant funding to reduce the amount the city would need to borrow. She added the new plant's equipment should be simpler to operate, but that operators must remain certified. "There still are certifications required," she said; the city's operators are certified in both wastewater and water.
Peter, a staff member, said Portland State adjusted the city's population upward by about 230 people after an appeal, which will increase certain shared revenues. He told the council that the change could affect distributions such as gas or alcohol tax allocations and that staff will calculate the dollar impact for a future meeting.
Why it matters: The procurement schedule sets the council's timeline for approving construction costs and the project budget; the population increase affects state revenue allocations and could change the city's revenue projections.
Next steps: Staff will present bids to council when the procurement closes and expects to present a guaranteed maximum price for council approval on or near June 9. Staff also agreed to quantify the revenue impact of the Portland State population adjustment at a future meeting.
Ending: Councilors asked staff to provide a dollar estimate of the revenue gain from the population adjustment so the council can weigh budget implications alongside project financing.
