The Wixom City Council voted to award the municipal complex janitorial services contract to R & A Facilities Management of Ypsilanti, Michigan, for a five‑year term with a first‑year cost of $100,442.

City staff told the council the procurement drew 16 bids and staff interviewed the top five firms before recommending R & A. Staff said the company’s proposal was the lowest and that certain optional technology costs had been removed from the bid total. The council approved the recommendation by voice vote; the motion passed with four members voting in favor (mayor absent; one council member excused).

Why it matters: The contract covers cleaning for city facilities including the community center and library. Staff said the recommended firm demonstrated experience working on similar facilities and provided references the city contacted during the selection process. During council questions, staff noted the library’s high‑use schedule and that the recommended contractor has performed comparable work for other municipalities.

How the city chose the vendor: According to the staff presentation, more than a dozen firms responded, staff conducted walk‑throughs and interviews with the top candidates, and the recommended contractor proposed an option that excluded a mobile app to reduce the bid price. Staff said two firms were strong finalists and chose R & A based on interview results and references.

Contract cost and scope: The contract’s first‑year cost is $100,442. An appendix to the proposal includes an alternative price that would include supplies; staff confirmed the $100,442 figure is the total first‑year cost under the recommended option. The council did not record a roll‑call tally by name; meeting minutes reflect the motion passed by the members present.

Next steps: The city manager was authorized to sign the agreement so the vendor can begin services under the five‑year term. No amendments were made to the recommendation at the meeting.