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City to re-advertise College Avenue Phase 1 CE RFP after DBE rule change; special meeting set for Nov. 21
Summary
INDOT/US DOT changes to the DBE program required the city to re-advertise the College Avenue Phase 1 construction-engineering RFP; the commission approved re-advertisement and scheduled a special meeting for Nov. 21 to approve the negotiated CE contract so the project can meet a Dec. 10 letting date.
City engineering told the Redevelopment Commission on Oct. 14 that federal and state changes to Disadvantaged Business Enterprise (DBE) program rules required readvertising a request for proposals for construction-engineering (CE) services for College Avenue Phase 1.
Engineering said the city received five proposals in September and had scored them under INDOT’s process, which had included a 7% DBE participation goal at the time. Following a United States Department of Transportation restructuring of the DBE program, INDOT temporarily set DBE goals at 0 and required re-advertisement for contracts not yet approved for negotiation. Because the city had not completed INDOT’s required milestone before INDOT issued the notice, engineering must re-advertise the CE RFP with the updated DBE conditions.
Staff said they notified all five proposers and asked them to resubmit; re-advertisement will remove the 7% DBE requirement but proposers will still be asked to recertify as DBE categories are redefined. Because the construction letting date is Dec. 10, staff asked the commission to authorize contract negotiations with the highest-scoring consultant and to hold a brief special meeting on Friday, Nov. 21 (8:00 a.m., Annex Conference Room unless location changes) to approve the negotiated CE agreement. Staff said the Nov. 21 meeting would be short but must occur to allow execution of a CE contract before bidding.
The commission moved, seconded and unanimously approved re-advertising the CE RFP, authorizing staff to negotiate with the top-scoring consultant after re-advertisement, and scheduling the special meeting on Nov. 21 to approve the agreement.
Staff warned that re-advertisement could affect proposers’ pricing and participation, but also said it could open the field to additional consultants; staff will hold proposers’ prices for the revised submission date where possible and proceed with the expedited schedule to meet the letting timeline.
