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County staff, volunteers plan Ashes to Action briefing and potluck; commissioner waives rental fee
Summary
Organizers described a volunteer-led community briefing and potluck called "Ashes to Action" for Nov. 1. The county agreed to cover or waive the Fairfield Center $200 reservation fee, and staff will solicit volunteers, food roasters and local donations to support the event.
Organizers and county staff outlined plans on Oct. 14 for “Ashes to Action,” a community briefing and potluck scheduled for Nov. 1 at the Fairfield Center, and commissioners agreed to cover the facility reservation fee.
Chrissy (events staff) and other organizers described a 5 p.m. briefing followed by a 6 p.m. potluck that will be run largely by volunteers and partner organizations including the Chamber of Commerce, the Conservation District and the Farm Bureau. The event will include FEMA and recovery overviews, business‑impact updates, infrastructure and natural‑resource briefings, and informational booths in the lobby.
Organizers said the event is intended to be countywide — including Meeker and Rangely — and will be a no‑budget, volunteer affair relying on donated food, bowls and utensils. “We’re going to need help with bowls, flatware, drinks, and cups, side dishes,” Chrissy said. Local partners including the Lions Club agreed to provide a cash bar and insurance coverage; several community members have offered to prepare large roasters of soup at personal expense.
County Commissioner Jennifer offered to donate the $200 Fairfield Center reservation fee to hold the facility. Commissioners discussed the mechanics of waiving the fee versus recording the payment in county records; staff noted that waivers should be documented so fee waivers are accounted for in facility revenue reports. The county will submit the reservation paperwork and payment to secure the date.
Organizers will continue outreach to subscribers, businesses and volunteer groups, and they also plan to recruit high‑school students to help with setup and a “thank you” poster project. Commissioners encouraged staff to approach local companies and oil and gas operators for sponsorships or in‑kind support to supplement donated food and supplies.
No formal policy change was ordered; commissioners authorized staff to complete the reservation and accepted the donation to cover the fee so organizers can proceed.
