The Bee Cave City Council at its Oct. 14 meeting approved multiple routine and administrative items, all by unanimous votes.

The council adopted Ordinance No. 588 to codify the formation and scope of city council committees and to limit committee membership to no more than three councilmembers. Staff said the ordinance formalizes existing practice; council discussion noted that committees serve in an advisory capacity and must have defined scopes. The motion carried unanimously.

The council also adopted Resolution No. 2025-53 approving a subscription to the Placer AI geolocation data service for the Bee Cave Development Corporation (BCDC). Staff described Placer AI as an anonymized geofencing analytics tool that can provide origin-destination and visitation patterns for events and businesses. The presenter said the selected subscription tier is estimated at about $18,000 per year and that some business-revenue data accessible via the service would remain confidential and subject to non-disclosure requirements. The motion to approve the contract and price quote carried unanimously.

Following an executive session under Texas Government Code §551.071 (consultation with attorney) and other permissible topics, the council took two actions in open session. Council approved the city manager's recommendation to appoint an assistant city manager (motion moved by Councilmember Kent; second not specified). The council then voted unanimously to extend the interlocal agreement with the City of Lakeway for dispatch services with a maximum extension amount of $595,172, subject to notification requirements and conditions of the existing ILA (motion to approve extension made by Mayor King; second not specified).

The council also approved the consent agenda, including the minutes of the Sept. 23, 2025 regular session, by unanimous voice vote.

Votes at a glance

- Consent agenda (minutes of Sept. 23, 2025): Approved (unanimous). Motion: not specified. Notes: routine approval of minutes.

- Ordinance No. 588: Amending City Code to adopt section 1.06.0.008 (city council committees) and related provisions: Approved (unanimous). Motion/second: not specified. Notes: Codifies committee practice; committees advisory only; maximum three councilmembers per committee; TOMA considerations noted.

- Resolution No. 2025-53 (Placer AI subscription for Bee Cave Development Corporation): Approved (unanimous). Motion/second: mover not specified/second not specified. Notes: Subscription provides anonymized geolocation analytics; estimated cost ~ $18,000/year; confidential business revenue data subject to NDAs; other city departments may use the service.

- Appointment: Assistant City Manager (city manager's recommendation): Approved (unanimous). Motion: moved by Councilmember Kent; second not specified. Notes: Appointment occurred after executive session; additional personnel details were discussed in closed session.

- Interlocal Agreement extension with City of Lakeway (dispatch services): Approved (unanimous). Motion: moved by Mayor King; second not specified. Tally: extension approved with maximum amount $595,172 and subject to existing ILA notification requirements.

Outcome and next steps

The Placer AI subscription will be used by the BCDC for event and visitor analytics and may be available to other departments for event evaluation; staff said confidentiality limits public release of some revenue data. The dispatch agreement extension provides operational continuity for emergency dispatch services pending continued coordination with Lakeway and the terms specified in the ILA. The assistant city manager appointment becomes effective per personnel rules discussed in executive session.