Here are the formal actions taken by the Prince George County Board of Supervisors on Oct. 14, 2025, with motions, movers/seconders and roll-call outcomes as recorded in the meeting minutes.

1) Motion: Adopt agenda
- Motion text: Adopt the agenda as stated.
- Mover: Supervisor Pew; Second: Supervisor Cox.
- Vote: Cox -- yes; Pew -- yes; Webb -- yes; Brown -- yes.
- Outcome: Approved.

2) Motion: Enter closed session (pursuant to Va. Code) for appointments
- Motion text: Go into closed meeting pursuant to Virginia Code 2.2-3711(a)(1) to discuss recommendations for appointments to Economic Development Authority and Board of Zoning Appeals.
- Mover: Supervisor Pew; Second: Supervisor Cox.
- Vote: Cox -- yes; Pew -- yes; Webb -- yes; Brown -- yes.
- Outcome: Approved (closed session held); later motion certified that only matters announced were discussed.

3) Motion: Approve cooperative agreements/consensus to proceed with debris management contracting (clear-skies approach)
- Motion text: Board consensus requested to enter cooperative purchasing agreements with debris-hauler and debris-monitoring contractors under CVWMA contracts and to proceed with pre-season coordination.
- Decision process: Staff sought consensus; Supervisors Webb and Cox voiced support, Supervisor Pew abstained (disclosed prior work), Chairman Brown supported; majority consensus obtained.
- Outcome: Consensus to proceed (no formal roll-call vote recorded; staff to pursue agreements and pre-season work).

4) Motion: Award contracts for recreation department roof replacement and rooftop HVAC units; appropriate funds from fund balance
- Motion text: Award contract to J King (Deschazo) for roof replacement and to CII Inc. for three rooftop heat pumps and appropriate funds from general fund balance.
- Mover: Supervisor Webb; Second: Supervisor Cox.
- Motion amounts (as stated at the vote): J King (Deschazo) not to exceed $1,109,737; CII Inc. not to exceed $61,982. (Transcript contains an earlier different figure; the motion as read at roll call used $1,109,737 and $61,982.)
- Vote: Cox -- yes; Brown -- yes; Webb -- yes; Pew -- no.
- Outcome: Approved. (See clarifying note below about divergent figures in staff presentation vs. motion as read.)

5) Motion: Approve Parks & Recreation activity rules, return for edits Oct. 28
- Motion text: Approve activity rules as submitted and bring back for further edits on Oct. 28.
- Mover: Supervisor Cox; Second: Supervisor Webb.
- Vote: Brown -- yes; Webb -- yes; Pew -- no; Cox -- yes.
- Outcome: Approved; staff to return with clarifications.

6) Motion: Authorize submission of grant application to VA Department of Criminal Justice Services (Operation Ceasefire)
- Motion text: Authorize application for Operation Ceasefire grant (no local match) up to $300,000 for technology and equipment.
- Mover: Supervisor Pew; Second: Supervisor Cox.
- Vote: Brown -- yes; Webb -- yes; Pew -- yes; Cox -- yes.
- Outcome: Approved (staff already submitted application; board authorized retroactively or allowed staff to proceed).

7) Motion: Award contract for year-3 services to manage department strategic plans (Managing Results)
- Motion text: Authorize contract not to exceed $69,750 for year-three services with Managing Results; state reimburses majority (net local cost about $23,792).
- Mover: Supervisor Webb; Second: Supervisor Cox.
- Vote: Brown -- yes; Cox -- yes; Pew -- no; Webb -- yes.
- Outcome: Approved.

8) Motion: Appointments and recommendations
- Motion text: Reappoint Eric Crawford and appoint T.P. Wilson (name read as "T. P. Wilson/ T. P. Lisonbee" in transcript) to the Economic Development Authority; recommend Shannon Story to the Circuit Court for appointment to the Board of Zoning Appeals (5-year term).
- Mover: Supervisor Cox; Second: Supervisor Webb (EDA appointment).
- Vote (EDA): Cox -- yes; Pew -- yes; Webb -- yes; Brown -- yes. Outcome: Approved (appointments made by board/recommendations forwarded to court where applicable).
- Motion (BZA recommendation): Moved by Supervisor Cox; Second: Supervisor Pew. Vote: Pew -- yes; Webb -- yes; Brown -- yes; Cox -- yes. Outcome: Approved (recommendation to circuit court).

9) Motion: Designate voting delegate to Virginia Association of Counties annual business meeting (Nov. 11)
- Motion text: Designate Chairman Brown as the Boardvoting delegate and County Administrator Stokes as alternate.
- Mover: Supervisor Pew; Second: Supervisor Webb.
- Vote: Cox -- yes; Pew -- yes; Webb -- yes; Brown -- abstain.
- Outcome: Approved (chair designated as voting delegate; county administrator as alternate).

Clarifying note on an inconsistency: During the recreation roof/HVAC item, staff presented "not to exceed" figures in the packet that differed from the dollar amounts read aloud at the time of the motion. The roll-call motion used $1,109,737 for the roof contract and $61,982 for HVAC; the staff earlier cited a not-to-exceed of $1,059,730 and a combined amount of $1,121,712. The board vote followed the motion numbers read at the meeting. The packet and clerk's minutes should be checked to reconcile the figures before funds are disbursed.