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Pendergrass staff propose purchasing policy with $25,000 council threshold and p‑card rules
Summary
City staff presented a draft purchasing policy that would let department heads authorize purchases under $25,000, require purchase orders for items over $250, require competitive bids for purchases above $25,000 and set rules for p‑card (credit) use and vendor disclosures.
Jennifer, a city staff member, presented a draft purchasing policy meant to strengthen procurement controls, ethics disclosures and transparency.
Under the proposal, department heads could authorize purchases under $25,000; purchases over $25,000 would come to the council and require a competitive bidding process. The draft would require purchase orders for purchases over $250 and allow informal quotes (handwritten or verbal notes) for lower-value purchases. Vendors would be required to disclose relationships…
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