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Commission assigns East National match project design to city engineer
Summary
The commission authorized Earl's Engineering (the city engineer) to prepare design work for the East National match project and proceed without a separate qualifications solicitation, citing a prior fee offer from the firm.
The Fort Scott City Commission on April 15 authorized the city's engineer, Earl's Engineering, to prepare design services for the East National match project.
Commissioners said the firm had previously provided a cost estimate in last fall's grant application and staff recommended honoring that prior price. The commission voted to proceed with Earl's Engineering rather than advertise for competing qualifications, citing the need to move promptly to meet program timelines and the firm's willingness to honor earlier pricing.
Why it matters: The East National project is part of a matching grant program the city applied for; timely engineering design is required to keep the project on schedule and to meet anticipated cost and material planning needs.
Key details: City staff emphasized the need to start quickly given procurement and construction timing and material-price volatility. Commissioners asked staff to monitor materials and contingency percentages as the design proceeds. The motion instructs staff to contract with Earl's Engineering for the design phase and to begin cost and scheduling work so the project can advance into the grant program's program year.
Ending: Staff will proceed to negotiate the city contract with Earl's Engineering and begin design work; the commission asked for regular updates as material prices and scheduling are finalized.
