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Finance committee to recommend Ricoh copier refresh and PaperCut migration after vendor offers savings
Summary
Finance committee discussed a proposed early December 2025 refresh of 66 multifunction devices with Ricoh and migration from Equitrack to PaperCut. District staff recommended sending the proposed contract to the full board for approval to avoid equipment-software end-of-life risks and to capture negotiated savings.
At the Oct. 13 finance committee meeting, staff recommended a Ricoh copier refresh and migration from the district’s Equitrack fleet-management software to PaperCut. The recommendation would replace 66 multifunction devices (MFDs) across the district in December 2025 and include five years of support, printing-service components, project management and PaperCut licensing.
Sean (presenting finance staff) said Equitrack will be at end-of-life on Dec. 31, 2025, and that leaving the current machines in place risks losing vendor support for the fleet if a failure occurs after Equitrack is no longer maintained: "If something happens to the Equitrack... there's nobody there's no support to bring it back up," he said. The district discussed two options: (1)…
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