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Westminster awards ADA sidewalk retrofit contract to SFMS LLC for up to $266,000
Summary
The council approved a contract with SFMS LLC to provide ADA ramp and sidewalk retrofit services under the FY26 CIP, not to exceed $266,000, with work to begin in FY26 and be completed by June 30, 2026.
The Mayor and Common Council of Westminster voted on Oct. 13, 2025, to award a contract to SFMS LLC of Bethesda, Maryland, for ADA ramps and sidewalk retrofit services, not to exceed $266,000, funded through the FY26 Capital Improvement Program.
City staff told the council the FY26 CIP includes $266,000 for ADA ramp and sidewalk retrofits and that the city issued a request for bids on Aug. 26, 2025, with bids due Sept. 25, 2025. Three bids were received; staff evaluated references and unit pricing and concluded SFMS LLC submitted the most economically beneficial bid and had adequately performed ADA ramp work for the city in FY25.
The contract is structured on unit pricing tied to a schedule of values attached to the staff memo; staff warned that individual ADA ramp locations are subject to change and that the contract will proceed by unit prices until allocated funds are exhausted, not to exceed the stated $266,000. Staff estimated work under the contract will begin in fiscal year 2026 and be completed by June 30, 2026.
Councilmember Dayhoff moved to approve the contract award; Councilmember Gilbert seconded. Councilmembers asked several operational questions about how the city will prioritize sidewalk segments and how the schedule-of-values interacts with mobilization costs. A staff presenter, Miss Inglis, said the schedule of values lists anticipated locations and unit prices and that contractor mobilization costs are a factor if crews are repeatedly mobilized for scattered small jobs. Miss Inglis said, "We provide a list of what we think we'll include ... and then if there's any additional money left over, we use the unit price to move on to the list that would otherwise be done next year." The council approved the award by voice vote.
Public works staff said the city maintains a rolling five-year sidewalk and ramp plan that is reevaluated annually; if an area becomes a higher priority it can move earlier in the program. Councilmembers asked whether the intention was to spend the full $266,000; staff said the city intends to expend the allocation and continue through the prioritized list.
The staff report notes the contract will proceed based on unit prices and that ADA ramp location lists are subject to change. The meeting record does not include a roll-call tally; vote was taken by voice and recorded as carried.
