ResourceX outlines priority-based budgeting analysis, shows program-level costs and potential efficiencies for Green Bay

ResourceX presenters gave an informational briefing to the Green Bay Finance Committee on the company’s priority-based budgeting work, describing a program inventory, program scoring and costing and showing where the city’s resources align with strategic priorities.

The presentation, led by Chris Fabian of ResourceX and Jesse (project lead), described a dataset the firm developed for the city that translates the line-item budget into program-level costs, evaluates each program’s alignment with the city’s strategies and produces an “insights” report that suggests case-study-based cost savings or revenue ideas for each program.

The presentation matters because the analysis gives elected officials and staff a program-by-program view of where money is flowing and how closely those expenditures align with stated priorities. Chris Fabian said, “ResourceX is now a company of Tyler Technologies,” and described the software’s role in “rethinking budgeting” to provide transparency and options beyond the traditional cut-or-tax framework.

Jesse, who said he served as the project lead and described himself as head of customer success with Pilot Technologies and the ResourceX team, summarized the dataset: “We started with that foundational, line item budget. We developed program inventory. We then moved into program scoring … and then we went into program costing,” he said. He told the committee the inventory contains 385 programs with an aggregate budget value presented to the committee during the briefing.

Jesse said program scoring separates services into community-facing strategies (for example, public safety or equitable community development) and governance-facing strategies (for example, organizational excellence or employee recruitment). The team reported that most identified programs were scored as aligned with the city’s strategies and that about 81% of the budget represented programs rated “most aligned” or “more aligned.” The presentation also flagged 59 programs as “least in line,” which the presenters said represented roughly 5% of the budget.

Fabian and Jesse described an “impact matrix” that maps program impact against cost so staff can identify low-cost, high-impact programs to preserve or expand and higher-cost, lower-impact programs that might be candidates for redesign, partnership, consolidation or revenue adjustments. The team showed an example insights/ROI report that pairs each program with case-study examples of how other jurisdictions achieved savings or new revenue.

Committee members asked how the scoring and strategic priorities were being set. A staff member identified in the meeting as Joe said the city worked from a 2021 strategic plan, has updated some items and will present the strategy updates to the council for feedback. Joe told the committee the ResourceX dataset will be brought to the council for feedback and possible adoption of any changes.

Committee members asked how the analysis will affect the current year’s budget. Joe said the work would not affect the 2025 budget because ResourceX currently holds the 2025 data but the 2026 proposed budget had not yet been loaded; the presenters recommended loading 2026 early so insights could be applied in the next multi-year budget cycle. Joe said the city is working to move data between ResourceX and the city’s budgeting software (Munis) to streamline future budget development.

On the question of implementation, Jesse described next steps: departments will vet insights, select feasible items and develop implementation plans; ResourceX will support workshops to refine and prioritize ideas. Fabian said ResourceX’s roadmap includes benchmarking against other jurisdictions, machine-learning-driven insight prediction, and business-process analysis across programs to surface duplication and centralization opportunities.

Presenters and staff emphasized that the briefing was informational and that any specific cost-saving or revenue proposals would require department vetting, legal and HR review and, where applicable, council action. A staff member, Diana, said the ResourceX work is “an add on on top of what we would be doing” and that departments remain responsible for line-item budget entry.

The presentation closed with the ResourceX team thanking city staff for gathering the program data and with committee members and staff agreeing to continue integrating the dataset into future budget work.