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Seabrook awards $2.67 million contract to JLA for EMS station addition; city to use stabilization funds to cover shortfall
Summary
Council unanimously awarded a $2,669,840 contract to JLA Construction for the EMS station addition and authorized use of stabilization funds to cover a projected shortfall; mold remediation will require separate contracting.
Seabrook City Council on July 15 unanimously approved a $2,669,840 contract with JLA Construction Solutions for the Seabrook EMS station addition and renovation, authorizing the city manager to execute the contract and recommending use of the city’s stabilization fund to cover the expected shortfall beyond the original bond estimate.
The award includes the base bid plus alternates 1, 2, 3, 7 and 8. Staff recommended striking alternates 4, 5 and 6 because those items — expanding kitchen pantries, repainting common areas and drill piers — were determined to be unnecessary after site review and prior work by the public works crew.
City Manager Mike told council the original bond authorization for the project was $4.5 million in the 2023 bond package, but architectural fees and prior expenses have reduced available bond proceeds to approximately $2.176 million. With the selected bid and recommended alternates, staff recommended covering the remainder with portions of the city’s stabilization fund and keeping a $200,000 contingency for change orders.
“There is a good chance that all of that contingency would not be needed, but that would be the recommendation for the shortfall,” Mike said. He also said alternate 8 was recommended because of ongoing HVAC condensation issues; the alternate includes insulating HVAC and replacing ductwork to reduce condensation problems.
Councilmembers pressed staff on budget details and why the bid exceeded earlier cost estimates. Staff said the architect’s earlier cost estimate used line‑item projections, while the actual procurement was a lump‑sum bid package, so a line‑by‑line gap analysis was not available from the contractor.
Council also asked about mold in the station. Staff said mold remediation is a separate cost and will be handled by a remediation contractor before the construction work that addresses the root causes (ductwork and insulation) proceeds.
The council motion to award the contract and proceed with alternates 1, 2, 3, 7 and 8 passed unanimously.
