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Downtown Estacada Commission reviews Uncorked event, tightens vendor refund timing
Summary
Commission debriefed Uncorked festival outcomes — volunteers, vendors, generators and alcohol monitoring — and agreed to require payments by the vendor application deadline and withhold refunds for cancellations within two weeks of events pending formal policy update with the city attorney.
The Downtown Estacada Commission on June 2 reviewed lessons from last weekend’s Uncorked event and directed staff to tighten the vendor refund window and draft a formal policy change to present to the city attorney.
Commissioners and event organizers discussed volunteer sign-up processes, vendor no-shows and last-minute cancellations, generator placement and noise, and difficulties enforcing alcohol limits inside the event footprint. Heather (event lead) said the event “went relatively good” but noted three local food vendors backed out in the week before the event and that some vendors posted about competing vendors, which other vendors said affected turnout.
Why it matters: Commissioners said changing the refund rule should reduce last-minute cancellations, make vendor planning more reliable and protect the community’s expectations for announced events.
Commission direction and policy next steps - The commission agreed that vendor payments and applications must be submitted by the…
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