Roscoe board adopts 2025 budget, approves contracts and advances capital plan; CIP proposal due April 15

The Village of Roscoe Board on March 18 adopted an ordinance establishing appropriations for the 2025 fiscal year and approved a series of resolutions for law-enforcement systems, software access, park uses and redevelopment solicitations.

The board also heard a staff update on a proposed capital improvements plan — or CIP — that village engineers plan to present as a proposal on April 15, and received project updates on Bridge Street parking, a prospective Liberty Street property acquisition and park projects tied to an OSLID grant.

The ordinance adopted, listed as ordinance 2025-05, makes appropriations for the fiscal year beginning Jan. 1, 2025 and ending Dec. 31, 2025. The presiding Village President told the board the ordinance covers operating expenditures and capital improvements and said the total appropriations amount is "approximately $12,085,975.50." The board voted to adopt the ordinance.

The board approved payment of bills and payroll presented at the meeting. In the Treasurer's report the Village President reported itemized figures: bills of $103,699.86 and payroll of $110,472.51, for total expenditures submitted for approval of $214,172.37. The board moved and seconded approval and recorded the motion as passed.

In separate votes the board approved: - Resolution 2025-R10, authorizing an agreement with the Alcohol, Tobacco and Firearms for the National Integrated Ballistics Information Network enforcement support system (NIBIN) update; - Resolution 2025-R11, authorizing a three-year agreement for LEADS Online with year-one cost recorded as $2,666 (with slight annual escalation noted); - A special-event permit for VFW Post 2955 for a Memorial Day parade scheduled May 26 (roads to be closed at 9 a.m.; parade kickoff at 10 a.m.); - A resolution authorizing an agreement with State Line Fast Pitch Softball Inc. for the use of Swanson Park that sets an annual rental fee of $7,500, to be paid in three installments of $2,500 over 90 days; the board directed staff to issue an invoice with the first payment described in the meeting as $1,500 to be collected by March 31 (as recorded in the meeting); and - Resolution 2025-RO9 (recorded in the meeting as RO9), directing staff to solicit proposals for redevelopment of village-owned property located at 11243 Main Street.

All of the above motions were made and seconded during the meeting. Where the transcript records roll-call responses, those responses were taken for the official record; the meeting transcript does not consistently record full, unambiguous member identifications for each individual vote in a single tabulated roll-call list, so individual-vote attributions are recorded in the meeting minutes rather than reconstructed in this summary.

Village engineer Brandon Boggs briefed the board on the CIP work. "Staff will be working on and what we are working on currently is developing a proposal for a capital improvements plan, CIP," Boggs said, adding that the draft will include major project categories such as streets, bridges and culverts, pedestrian improvements, safety (signage and lighting), drainage, routine maintenance (crack sealing, lid repairs), parks, capital purchases and public building improvements. Boggs said the proposal will include high‑level cost estimates and graphics and that staff are targeting the board's April 15 meeting to present the CIP proposal.

Boggs outlined planned work on residential roads identified for near-term design, naming Hodges Run, Terramack Court and Arcway Drive as the initial residential areas in the scope. He said the anticipated approach is pavement removal and replacement with some drainage improvements included.

On Bridge Street, staff reported concrete work progressing: "They actually poured some of the curbing today on the interior portion of the parking lot," Boggs said, and additional curb and sidewalk pours were scheduled later in the week.

Staff said a planned purchase of a Liberty Street property is contingent on the budget passage and that phase 1 environmental due diligence will begin only after the village closes on the property. Boggs described the phase 1 assessment as a records review and site investigation step intended to identify potential environmental concerns; additional testing would follow only if phase 1 indicates a need.

The board heard that attorney Green was preparing a request for proposals tied to OSLID grant dollars to start Porter Park phase 2; a draft RFP was expected to appear before the Committee of the Whole on April 15. The Roscoe Garden Club is expected to present on April 15 as part of a hometown‑pride program, and staff reported a strong turnout at an initial Roscoe Business Alliance meeting held March 13 at Northpointe.

Other matters: staff said a village sign ordered via a recent RFP will be attached to a wooden structure and installed once printing and fabrication are complete; Trustee Wright reported that a proposed "Music in the Park" event likely will be postponed to next year because sponsorship commitments were not secured in time.

The board adjourned with no executive session requested.

Votes at a glance Ordinance 2025-05 — 2025 appropriations: motion adopted (ordinance adoption). Total appropriations reported at approximately $12,085,975.50. Resolution 2025-R10 — ATF/NIBIN agreement update: motion adopted (resolution). Resolution 2025-R11 — LEADS Online access (three-year agreement): motion adopted; year-one amount recorded at $2,666. Special-event permit — VFW Post 2955 Memorial Day parade (May 26): permit approved; roads to be closed at 9 a.m.; parade to begin at 10 a.m. Resolution (State Line Fast Pitch Softball) — Swanson Park use and fee: motion adopted; rental fee increased to $7,500 with board stipulation for three installments over 90 days; first payment and invoicing details recorded in meeting notes. Resolution RO9 — Solicitation for redevelopment proposals for 11243 Main Street: motion adopted.

(Where motions were made and seconded but the transcript did not provide a clearly reconcilable, fully named roll-call list for every item, this summary records outcomes as adopted per the meeting record.)