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Village staff outlines 2025 capital plan; recommends resurfacing Roscoe Center, Hodges Run; Main Street reconstruction estimated at $1.69 million
Summary
Staff presented a draft capital plan and recommended the residential streets program target the Roscoe Center and Hodges Run subdivisions with an estimated $577,182 for full pavement replacement; Main Street reconstruction phase was estimated at $1,692,000 with a proposed additional design fee of $45,900.
At the Dec. 17, 2024 committee meeting, village staff presented a draft 2025 capital program and recommended prioritizing the residential streets program, naming Roscoe Center and Hodges Run subdivisions as the next resurfacing projects. Staff said the two subdivisions have among the lowest pavement-condition ratings in the village and recommended full pavement replacement rather than mill-and-overlay because the existing asphalt thickness and condition do not meet structural overlay requirements.
Brandon (village staff) told trustees the estimated cost to remove and replace pavement in the two subdivisions—bringing paved sections to a 3-inch asphalt depth consistent with village standards—would be about $577,182. Brandon said that split roughly into about $300,000 for Roscoe Center and the remainder for Hodges Run, and that the village typically budgets in the $500,000–$700,000 range for the residential streets program in a given year.
Staff said the 2014 street study (updated in 2022) gives pavement-condition scores for village roadways; roads scoring 60 or below generally warrant full replacement. Brandon said Roscoe Center and Hodges Run fall in the range that requires full replacement and that proximity and contractor logistics also favored repairing both subdivisions together.
On Main Street reconstruction, staff presented a Fairgram (design contractor) cost estimate to convert the roadway to curb-and-gutter and storm-sewer (urban) cross-section for a segment from the YMCA entrance north to Bridal Edge intersection, with a cost estimate of $1,692,000. Staff said the design contract would need about $45,900 in additional engineering fees (about 3% of the project) to produce a bid-ready set of plans. Staff also described a lower-cost alternative to repair the existing rural (ditch) section rather than convert to the full urban standard; staff said that scaled-down option would have lower storm-sewer costs but staff had not yet produced a detailed estimate.
Trustees and staff discussed drainage, culvert replacements and radius returns at intersections; staff said those items are included in project estimates where feasible but that some culvert or utility conditions can force design changes and add cost. Trustees asked staff to provide clearer fund-balance summaries that subtract nondiscretionary spending and committed amounts so trustees can see how much remains for discretionary capital projects.
Staff said the village's current fund balance for capital outlays is roughly $4.4 million; staff also listed committed capital requests totaling roughly $4.48 million that include Main Street, Hodges Run, Porter Park Phase 2 and a potential property purchase. Staff said total capital requests presented were about $5.87 million and that the village maintains an MFT (motor-fuel tax) balance that staff estimates will be about $1.8 million by year-end. Staff said Porter Park Phase 2 includes a $600,000 grant reimbursement; the village would receive reimbursement after project expenditures occur.
Next steps: staff will prepare more-detailed packets and photos for the Jan. 21 meeting, provide a clearer multi-year fund-balance and project schedule, and bring cost estimates for any scaled-down Main Street alternatives and options for on-street parking or signage on Hodges Run if trustees want those considered.
