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Roscoe trustees question Place Foundry invoice; table Place Boundary consulting contract
Summary
Trustees pressed Place Foundry invoices that included an unexpected $33,480 design charge and voted to table a professional services agreement with Place Boundary LLC until billing and credit issues are resolved.
Trustees at the Village of Roscoe’s Sept. 16 meeting raised concerns about a non-itemized invoice the village paid to Place Foundry and moved to table a proposed consulting agreement with Place Boundary LLC until the billing discrepancy is resolved.
A trustee identified an itemized invoice received after the August meeting that included a $33,480 charge described as an EV station design fee. Board members said the village had not requested that work. The invoice in the packet was labeled Place Foundry LLC; staff told the board there are multiple Place Foundry entities (for example, Place Foundry LLC and Place Foundry Architecture) and that the village’s bill in the current packet came from Place Foundry LLC. Board members said they believed part of the charge should be reversed or credited.
Trustee comments asked whether the check paid the full $54,238 shown on a previously presented invoice and pressed staff to obtain a credit or check reimbursement. Staff said the vendor agreed to issue a credit and that the credit would appear on the vendor’s next invoice if not refunded earlier.
During discussion of Resolution 2025-R-39 (a professional services agreement with Place Boundary LLC to provide economic development consulting services), several trustees said they were uncomfortable moving forward with Place Boundary while the invoicing issue with Place Foundry remained unresolved. One trustee argued the village should keep momentum and hold the vendor accountable; another moved to lay the contract over until the next meeting to permit follow-up with the vendor and confirm whether a credit or refund had been issued. The board voted to table the resolution; the matter will return to the board for further consideration.
Why it matters: The board is weighing continuation of a consultant relationship while seeking accountability for past vendor billing. Trustees cited transparency and stewardship of public funds when asking for itemized invoices and credits.
Key clarifying details - Invoice totals discussed: $54,238 (presented previously); an itemized bill showed a $33,480 line for EV station design that trustees say was not authorized. - Staff response: the invoice identified in the packet was from Place Foundry LLC; staff will ask the vendor for a credit and verify check numbers and amounts. - Next steps: staff will request vendor documentation, confirm whether the village issued a check for the full amount, and ask Place Foundry to issue a credit (or refund) and show it on the next invoice.
Speakers who addressed the item included trustees who raised concerns and Joe Anderson, the Place Foundry representative, who staff indicated had discussed the billing and the planned credit.
Votes and immediate outcome: The motion to table Resolution 2025-R-39 (Place Boundary professional services agreement) passed; trustees directed staff to obtain invoice details and a vendor credit or refund before reconsideration.
