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Lake County authorizes $343,629 Microsoft 365 renewal, waives formal bidding
Summary
The Lake County Board of Supervisors unanimously waived formal bidding and authorized the IT director to issue a purchase order for Microsoft 365 and associated services renewal totaling $343,629.24, citing use of a competitively bid Riverside County contract and subscription licensing for all county employees.
The Lake County Board of Supervisors on Wednesday voted unanimously to waive the county's formal bidding requirement and authorize the IT director to issue a purchase order for Microsoft 365 and related services renewal totaling $343,629.24.
The request was presented by Shane French, IT director, who said the county purchases Microsoft 365 subscriptions for virtually every employee, covering the Office suite, Exchange email, security services and bundled SQL licensing. "The county does utilize Microsoft 365 services. Essentially, every employee in the county has a license for these various products," French said, adding that the renewal is purchased off a competitively bid contract issued by the County of Riverside.
The item drew brief discussion about cost and license management. Supervisor Pysco noted the per-seat price and staffing context: "When you really break it down based on the number of licenses, it's $312 per year per person," Pysco said. French said he has tried to avoid over‑provisioning by purchasing licenses in tranches and keeps a small buffer to handle onboarding needs.
Supervisor (unnamed) moved to waive formal bidding and authorize the purchase order; the motion was seconded (second not specified in the record). Chair called the vote; the motion carried unanimously.
French told the board that the Riverside County competitively bid contract is widely used by counties in the state and that the county is unlikely to obtain better pricing elsewhere. The county will proceed with the one-year subscription renewal and associated services under that contract.
No public commenters spoke on the item during the meeting.
The board did not provide a breakdown of how the renewal will be charged across departmental budgets in the transcript. The staffing allocation figure mentioned during discussion was unclear in the record and not specified for budget planning.
