Itasca board approves equipment and maintenance contracts, professional services and budget reallocation; several motions passed by roll call

At the Sept. 17 meeting the Itasca Village Board approved a package of routine capital and administrative items including purchase contracts for wastewater plant operator interface terminals, replacement radios, and a three-year generator maintenance program; the board also approved a short-term professional planning services agreement, a fiscal-year reallocation for a sidewalk cost-share program, and payment of municipal bills.

Contract approvals and motions

- Operator interface terminals: The board accepted the low bid from BN Controls Inc. for replacement operator interface terminals at the wastewater treatment plant in the amount of $30,200. The item was described as budgeted and critical to plant operations. Roll-call votes recorded trustees present voting in favor; Trustee Daley was absent for the vote.

- Replacement radios: The board accepted the low bid from BN Controls Inc. for replacement radios at a cost of $37,100. The project replaces 19 radios that are no longer supported and updates the plant’s communications system; trustees described radios as preferable to a cellular alternative because the village owns and controls the radio frequency. Roll call showed the motion approved by trustees present.

- Generator maintenance program: The board accepted a three-year bid from Lionheart Critical Power Specialist for generator maintenance in the amount of $80,300 total (spread over three years). The village has 13 generators that require regular maintenance and exercise; staff said the multi-year contract creates administrative efficiency. The motion passed by roll call.

- Professional planning services: The board waived a second reading and approved Resolution 1561-24, authorizing a one-year professional services agreement with MVP Consulting Specialists LLC to provide part-time planning support (about 20 hours per week) while the village’s planning director and planner positions are open. The agreement is cancellable with 30 days’ notice and was described as less expensive than hiring through government employment services.

- Ordinance reallocation (sidewalk cost-share): The board approved Ordinance 2118-24 reallocating FY2025 funds to create a 50/50 sidewalk cost-share program in the amount of $10,000.

- Payment of bills: The board approved payment of bills totaling $1,057,038.32, including payroll and vendor payments.

Closed session: The board approved a motion calling for a closed session after the meeting to discuss pending or probable litigation and the semiannual review of minutes lawfully closed; a roll-call vote approved the closed-session motion.

Votes at a glance (outcomes as recorded in meeting minutes)

- Accept low bid from BN Controls Inc. — OITs ($30,200): approved (roll call; Trustee Daley absent). - Accept low bid from BN Controls Inc. — replacement radios ($37,100): approved (roll call). - Accept low bid from Lionheart Critical Power Specialist — generator maintenance ($80,300 over 3 years): approved (roll call). - Resolution 1561-24 — professional services agreement with MVP Consulting Specialists LLC: approved (roll call; one trustee absent as recorded). - Ordinance 2118-24 — reallocate FY2025 funds for 50/50 sidewalk cost-share ($10,000): approved (consent agenda roll call). - Approval of bills totaling $1,057,038.32: approved (roll call). - Motion to hold closed session for litigation and review of closed minutes: approved (roll call).

What this means: These motions move forward planned maintenance and short-term staff support while preserving the village’s capital planning and budget frameworks. Staff said the purchases were budgeted and that the multi-year generator contract improves maintenance scheduling and procurement efficiency.

Ending: Staff will proceed with contracting and implementation steps; trustees requested continued updates on the generator and radio procurements and asked staff to present any required budget amendments if bids come in above projections.