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Clovis commission approves consent agenda of grants and resolutions; sets Roy Walker gym overtime fees
Summary
The commission unanimously approved a 10-item consent agenda including grant applications and resolutions and voted to set Roy Walker gym overtime fees for leagues to match staff overtime costs ($30 per person per hour), typically $60/hour with two employees.
The Clovis City Commission unanimously approved a 10-item consent agenda on Oct. 16 and approved a separate motion to set overtime fees for leagues using Roy Walker Gym outside normal operating hours.
Consent agenda: The commission first approved placing the consent agenda and then voted unanimously to approve all ten items as presented. Items recorded in the minutes included:
- Resolution No. 3341-2025: Amendments prescribing public notice requirements for city meetings and boards, citing Sections 10-15-1 through 10-15-4 NMSA (resolution number given in the agenda). - New Mexico Capital Outlay grant agreement 25J2921: $250,000 to replace roof and gutter at the Food Bank of Eastern New Mexico. - Amendment to the 2026 Recreation Trails Plus grant project: change from irrigation at Ned Hauck Park to solar lighting purchase and installation at Hillcrest Park and a budget change for matching funds of $200,000. - Reappointment of Gracelyn Tatum to the Clovis Carver Library Board as a student representative. - Award Hillcrest Park zoo tree removal bid to TriLodge Industries LLC. - Application for and acceptance if awarded of a 2025 animal shelter grant (listed in the agenda text; exact grant program name in the transcript was garbled and is recorded here as presented: "bridal society for the prevention of cruelty to animals" with an amount not to exceed $95,000). (The agenda text recorded the program name imprecisely; the minutes reflect the item as written in the packet.) - Application for and acceptance if awarded of a 2026 capital development program grant for planning and design for road improvements on 20 First Street from MLK to Wheaton (amount not to exceed $800,000 as listed). - Application for and acceptance if awarded of a 2026 New Mexico Capital Development Program fund in the amount of $3,000,000 to fund the remainder needed to complete the new animal shelter. - Request to hire a grant coordinator through Snelling Staffing Solutions to implement the Kalinda grant funding (as listed in the packet). - Resolution No. 3342-2025: Calling for a regular municipal officer election to be held on March 3, 2026, pursuant to cited NMSA section in the agenda.
The commission then moved to a separate item of unfinished business concerning fees for leagues using Roy Walker Gym outside normal operating hours. City Manager Justin Hohalt explained the city has two fee structures: (1) hourly rental for individuals or groups during normal hours ($75/hour) with an overtime staff charge of $30 per person per hour outside those hours; and (2) league user agreements that historically charged a $25 per hour overtime rate. Hohalt said the proposal was to align the league overtime fee with the overtime staffing charge ($30 per person per hour). Because the city normally staffs two employees for after-hours events, Hohalt explained that rate effectively amounts to $60 per hour for overtime coverage.
Commissioner Jones moved to approve the fee change; Commissioner Porter seconded. The motion carried unanimously. The minutes record that votes were recorded for each member and that both the consent agenda and the Roy Walker fee change were adopted unanimously.
Below are the formal actions recorded in the meeting minutes.
