The City Council approved a set of procedural edits Thursday that implement an official OneDrive document-storage policy for council materials and adjust timing and speaking rules for regular meetings. Council also discussed but did not finalize new enforcement language related to executive-session confidentiality.

OneDrive and document deadlines: council approved a staff proposal to use the city's OneDrive instance for distribution and archival of council documents. The council also changed the agenda-submission timing: council members must submit items to the city manager's office nine business days before a regular meeting (a change to reflect the city's current posting schedule).

Speaking procedure: the rules previously required a raise-of-hands queue and explicit turn-taking; council modified the text to require the presiding officer to request input from members but removed the rigid raise-hand/queue language. Members discussed potential technical solutions (dais lights or electronic queue) that staff IT is evaluating.

Executive-session confidentiality: council discussed the problem of executive-session information being disclosed publicly in some meetings and asked staff to develop options for addressing breaches. Staff and council suggested options including a required acknowledgment (NDA-style) for new members, a code-of-conduct with progressive penalties such as admonishment or censure, and a formal public statement to remind participants about confidentiality. Council directed staff to return with examples and recommended policy language for council consideration rather than drafting punitive measures at the meeting.

Vote and next steps: the requested procedural changes (OneDrive rule, agenda-timing change and simplified speaking rule) were adopted by unanimous vote. Staff will bring back draft language and examples related to executive-session confidentiality and possible council enforcement mechanisms for a future workshop.