Bannock County commissioners on Oct. 17 voted to approve a contract for roof replacement at the county Road and Bridge facility, authorized an exceptional placement in the prosecutor’s office pending a required signature and approved the items on the consent (claims) agenda.

The most immediate action was approval of a roofing contract brought forward by Shanda Crystal, the county’s chief procurement officer. Crystal told the board the recommended contractor, Thomas Dean Robison Roofing, had met mandatory requirements including insurance and performance and payment bonds. "I would recommend the board sign the contract with Thomas Dean Robison Roofing, for a total amount not to exceed $194,406," Crystal said. A commissioner moved to sign the agreement; the board approved the motion by voice vote.

Crystal said the approved contract includes the add-alternate — an 80-mil membrane — which “extends it to a 30 year life.” She also said the contract amount was below original estimates. The board did not record a roll-call tally in the transcript; the approval occurred by voice vote after the motion to sign the agreement.

In personnel business, the board approved an "exceptional placement" for a position in the prosecutor’s office, but made the approval conditional on the employee signing the required salaried-approval (SAR) form. A commissioner asked whether the board needed to go into executive session; after board discussion staff confirmed the item had been covered in a prior executive session and that the current action could proceed pending the signature. The board noted the candidate’s qualifications; Commissioner Matthew (first name only in the record) said, "I am. Yes. Verified this person had the qualifications for that." The board approved the exceptional placement subject to the employee signing the SAR form and routing it through human resources. The transcript records the requested effective date as the "20 seventh" (interpreted in discussion as the 27th), but the signed effective date was not available at the time of the meeting and therefore is not specified in the record.

The board also approved the claims listed on the consent agenda. Commissioners discussed one line item that appeared to duplicate a payment but concluded it likely represented a cost split between departments (for example, sheriff and jail) and did not block approval. A motion to approve items on the consent agenda passed by voice vote.

Crystal provided additional procurement updates for the board. She said three quotes had been returned for a landfill construction project and staff were reviewing them; she told the board staff expects to return with a recommendation at the next meeting. She also said a pre-bid is scheduled for the Road and Bridge storage building on Wednesday the 22nd at 9 a.m. and that qualifications for a planning and development plan-review contract were due later the day of the meeting. Crystal said an event-center master-planning services procurement remained under review as staff coordinated scheduling.

The board’s actions were routine approvals of contracts, a personnel placement and the consent claims; several procurement matters remain under review and staff expected more complete recommendations at upcoming meetings.