Clearlake oversight committee approves Measure V compliance resolution, asks council for 5- and 10-year report cards

The Measure V Oversight Committee of the City of Clearlake reviewed the fiscal year 2024–25 Measure V revenue and expenditure report, heard staff detail revenues, bond proceeds and remaining project balances, and adopted a resolution declaring the program in compliance while urging the City Council to produce updated 5- and 10-year progress reports.

Matt Perez, acting finance director for the City of Clearlake, told the committee the Measure V fund (Fund 02/20) budgeted $2,600,000 in sales-tax revenue for the year and recorded about $2,500,000 in fiscal activity, with interest income of nearly $20,000. "So a total of 3,000,000, which is over our budget of 2,600,000 in total," Perez said during his overview of the four-page report.

The committee also heard that the city issued bond proceeds of roughly $14.7 million for projects; those proceeds are tracked in a loan fund (Fund 02/21). Perez said total expenditures charged to the loan fund were approximately $11,437,700, and that construction services account for the largest share (about $11,377,000). "We issued, essentially bonds for about 14.7[,]800,000 and that was an infusion," Perez said.

Addie, a city staff member who described project-level spending, told the committee three major projects used Measure V loan funds this year: the Tree Streets project, the Ballpark project and Clear Lake Park. She said Clear Lake Park remains incomplete because the water company must lower some service lines before final paving; "we have roughly $900,000 left to spend," Addie said.

Committee members asked for clarifications on several line items. The committee identified an "other income" entry of about $297,000 in Fund 02/21 and were told those receipts are mainly reimbursements from utility districts or special districts for utility adjustments made during construction (for example, raising or lowering manholes and meter boxes), and some grant or special-district reimbursements tied to the South Ballpark Road rehab project.

The committee reviewed Measure V fund balances. Perez reported a combined balance across the two Measure V funds of just over $3,000,000 as of July 1, with about $1,300,000 in Fund 02/20 and about $1,780,000 in Fund 02/21. Addie confirmed about $900,000 of the loan fund balance is allocated to complete Clear Lake Park, leaving roughly $800,000 unallocated.

Members discussed program performance metrics. Committee members noted the ordinance on which Measure V was based (2016) lists an initial inventory of 63 miles of asphalt and 49 miles unpaved and suggested the City Council update that baseline and publish a 5- and 10-year "report card" showing pavement condition index (PCI) changes and miles paved. Perez said the most recent PCI in the city materials was 51 (measured in 2022) and that the city has begun using video-based AI analysis of streets to produce more frequent PCI updates; he said a video-derived PCI for public streets was currently showing about 73 in preliminary work.

The committee reviewed the seven-year proposed project schedule that lists candidate projects for 2025–2031, including Ramsey and Old Highway 53, and noted schedules can shift when grant-funded opportunities arise (the committee discussed Olympic Avenue moving to an earlier year after grants were secured). Staff said construction-year labels correspond to the intended construction season rather than strictly to fiscal-year accounting and that archaeological and utility adjustments can delay some projects.

The committee voted to adopt Resolution OC-2025-1 (described in the packet as a resolution declaring compliance with section 3-7.14 of Ordinance 189-2016). The adopted motion also instructed staff to advise the City Council to prepare a 10-year Measure V report card and to include projections for 5- and 10-year goals. The committee made the motion, the motion was seconded, members voted in favor with no opposition recorded and the chair announced the motion carried.

The committee requested staff share the completed audit and the Measure V portion of the audit when available, and asked that the city consider publishing Measure V financial reports and the audit excerpt on the Measure V page of the city's website. Staff noted that the city has obtained substantial additional grant funding for several large projects (for example, Lakeshore San Joaquin and Burns Valley/Arrowhead/Olympic projects) and that those grant funds supplement—but are distinct from—Measure V expenditures.

The oversight committee closed by asking the City Council to prepare the report card and updated projections for council consideration and reaffirmed that the committee found the Measure V funds were being used for the purposes approved by voters as summarized in the fiscal report presented to the committee.