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County adopts updated 2026 service agreement template for community partners
Summary
Douglas County commissioners approved an updated service agreement template and related process for 2026 to standardize invoicing, reporting and accountability for community partner funding over $80,000; staff will finalize partner-specific exhibits.
Douglas County commissioners on Oct. 15 approved an updated 2026 service agreement template that standardizes invoicing, data reporting and accountability for community partners receiving more than $80,000 in county funding.
Jake Broadbent, assistant to the county administrator, described the split between community partner agreements (under $80,000) and service agreements (over $80,000). Service agreements are invoice‑based and include data-reporting requirements and a standard set of exhibits; exhibit D applies to behavioral-health partners and adds requirements such as documented policies for service interruptions and grievance procedures.
Broadbent said staff will work with each partner to craft partner‑specific exhibits (Schedule C) before the end of the year; the board approved the boilerplate language and directed staff to finalize individualized exhibits consistent with budget applications. "You're approving everything but the individually specified documents," Broadbent said. "So you're looking at the boilerplate and the template, and then, we'll go forward and begin developing those exhibit c's with each service provider."
Commissioners and staff described changes intended to strengthen fiscal accountability and protect continuity of care: agencies will be asked to provide the most recently available audit or IRS Form 990 before reimbursements are processed, and staff said they will accept draft audits or the most recently available audit to avoid undue hardship for smaller nonprofits whose audits run late.
Questions at the meeting also covered capital project funding (handled through a separate capital project agreement used in recent awards) and the county's work on data-sharing with partners through the myRC system. Commissioners thanked staff for the added clarity on service interruption and grievance policies and for balancing consistent templates with partner-specific exhibits.
A motion to approve the 2026 service agreement with the changes outlined by staff and suggested by the commission was moved and seconded; the motion passed unanimously.
