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Board approves first reading of updated public‑facilities rental policy after debate over fees, cleaning and mold remediation
Summary
Shelter Cove directors completed a first reading of an updated Public Facilities Use and Rental policy that adds the fire hall meeting room and clubhouse spaces, updates insurance language and incorporates previously approved airport and golf fees; the board approved the first reading and asked staff to return with more detailed fee and cost information.
The Shelter Cove Resort Improvement District conducted a first reading of an updated Public Facilities Use and Rental policy (Policy 38) that incorporates the fire hall meeting room, the salmon room at the clubhouse, the playground and updated insurance language supplied by the district’s risk pool (GSRMA).
Staff overview: staff said the policy draft adds airport landing and parking fees previously approved separately and includes golf‑course fees that had not been set in policy. The packet included comparisons to nearby jurisdictions: Fortuna, McKinleyville and Garberville rental rates were cited as benchmarks.
Board concerns and public input: directors and members of the public debated how to balance affordability for nonprofits and instructors (some instructors currently pay 5% of class receipts) with rising operating and cleaning costs. Staff described an existing part‑time cleaning arrangement and reported historic clubhouse rental income of roughly $2,000–$3,000 per year in recent years. Staff also reported a second mold inspection for the clubhouse after the county’s code‑enforcement referral; code enforcement described the reports as indicating a “moderate health hazard” that should be addressed promptly. Staff said the district can relocate an 8-foot commercial dehumidifier previously purchased for wastewater uses (purchase price in FY2021–22 about $8,700) and is evaluating other smaller air-purifying equipment and short‑term measures while planning longer‑term repairs in the next fiscal year.
Operational items tied to the policy: staff reported they had issued a request for bids for a grant‑funded sports‑court project (bid deadline October 30) and that conversion of the golf‑course credit card kiosk from phone‑line processing to internet processing is pending an installer visit. Staff also reported that WAPA will require ACH/EFT payments going forward and that the district is establishing a direct‑pay fob/ACH process for that purpose.
Board action: after discussion of fees, cleaning deposits, scheduling conflicts between nonprofits and paid users and maintenance needs, the board approved the first reading by roll-call vote and directed staff to return with recommended fee amounts, an annual fee-review schedule and more detailed operating cost numbers (cleaning, energy and equipment usage) to inform a second reading.
Provenance: the policy update was presented as an action item and the first-reading motion and roll call appear in the meeting record and packet.
