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Council reviews consent-agenda contracts and change orders including Laserfiche, ICC, auto parts and solar amendment

5961764 ยท October 17, 2025

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Summary

Council staff summarized multiple consent-agenda authorizations and change orders including a Laserfiche change order, an ICC change order for $3,000, auto parts contracts, construction extensions, and a pulled solar amendment over indemnification.

City staff summarized multiple consent-agenda and administrative items the council will consider, most as discussion-vote items or authorizations for the mayor to sign.

Items flagged on the agenda included: - A change order to the Laserfiche RIO system for the Land Use Board scanning and upload project (no dollar amount specified in the record). - ICC community development change order number SA0110-0112025 for $3,000 (agenda-listed amount). - Authorization to award a bid for auto parts to Romeo Ford and a separate contract authorization with NAPA for auto parts and parts services for city vehicles (one item listed as $6,000 for DPW work). - An extension with American Ramp Company related to phase two of the bike park (date-only extension; funding indicated from a council office). - A date-only extension with Wind Construction tied to the Loughbury Lake Dam rehabilitation through June 1, 2026. - An amended agreement with Grama/Grassy Grove Solar; staff said the item would be pulled because indemnification terms remain unresolved.

Staff also announced small administrative reimbursements and a proposed addition to the town law firm contract to cover extra costs associated with Article 7 matters.

Ending: Most items were presented as routine agenda or consent items for council action at a future vote; staff noted one solar amendment was being pulled for further negotiation on indemnification.