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Internal audit finds procurement largely compliant but flags board-advertising and documentation gaps
Summary
An internal audit of Lake County Schools’ competitive procurement found generally strong controls but noted gaps in formal advertisement for construction solicitations, a missing executed contract for one sole-source purchase, and recommendations to tighten selection-committee and vendor documentation practices.
An internal audit presented to the Lake County School Board on Sept. 30 found the district’s competitive-procurement controls overall were “clean” while identifying several procedural and documentation gaps that the auditors recommended the district fix.
The audit firm told the board it reviewed procurement processes and sampled construction- and nonconstruction solicitations, vendor files and selection-committee practices. Auditors reported they found: no consistent, documented process for advertising construction-related solicitations in the newspaper as cited in board policy 3 2322; one sole‑source procurement whose file did not contain a finalized, executed vendor contract; one vendor file missing an up‑to‑date IRS Form W‑9 (with no payments made while the W‑9…
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