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Hubbardston clerks review open-meeting law requirements, minute-taking deadlines
Summary
Town Clerk Mel Green walked volunteer clerks through open-meeting law requirements, minute-taking standards and record-retention rules, including a June 2025 law update and guidance on virtual attendance and roll-call votes.
Town Clerk Mel Green told a meeting of town clerks and committee secretaries that minutes must record basic meeting facts and a concise summary of each topic discussed, and that draft minutes must be producible on request.
"It has to include the date, time, the place the meeting has taken place, and then each item that you're gonna be talking about with as much detail as possible without, like, rambling on and on," Mel Green, town clerk and clerk for the board of registrars, said. "You're supposed to list all the documents and exhibits that were used."
The guidance matters because, Green said, minutes are…
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