Metro Council staff presented an inventory of recurring reports to the executive committee and asked committee chairs to review reports that fall under their committee purview and consider changes to reporting frequency.

Margaret Darby, who led the update, said the working inventory is a 12‑page document that identifies the source department, the ordinance or code reference when available, report cadence and links to previously issued reports. “It is right now, you’ll be able to see it on an Excel spreadsheet… These are all the boards and commissions and departments and whatnot that council over the years has requested recurring reports from,” Darby said.

Why it matters: the list includes more than 80 recurring reports spread across departments, and several committee members said that reviewing the cadence could reduce staff burden and improve usefulness. The vice mayor asked chairs to examine reports under their committee’s oversight and consider whether monthly reports could become quarterly or annual updates.

Members proposed gathering feedback from the full council on which reports they actually use. One member suggested an anonymous survey of council members to determine which reports are actively read and which are seldom used; the vice mayor said chairs could take a first pass and then raise items in committee.

Staff also described implementation details: the inventory will ultimately be hosted in SharePoint with direct links, and staff will work with departments to identify where public versions of reports should be posted so council members and the public can access them without filling council inboxes.

The inventory does not include one‑time reports produced in response to specific ordinances; it covers ongoing, recurring submissions only. Darby and staff asked chairs to provide feedback to the council office as they conduct their review.