Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Heritage Day topic
No spam. Unsubscribe anytime.
Tricentennial committee finalizes Heritage Day booth, merchandise and volunteer plans
Summary
Committee volunteers finalized Heritage Day logistics, tenting, merch, raffle items and staffing; discussed minimizing spending if forecasted turnout is poor and arrangements for cash handling and inventory.
Tricentennial Committee volunteers in Southborough finalized plans for the Friends of Southborough 300 booth at Heritage Day and reviewed logistics for sales, raffles and volunteers.
Volunteers confirmed that Friends will supply a shared 10-by-20 tent and that the fundraising team will run a combined booth offering T-shirts, bricks, raffle entries and a 10-minute seated massage for donations. Committee members agreed to keep merchandise centralized to a single pickup location to maintain inventory control. One organizer said T-shirts sold well at prior events and recommended keeping a small, sellable stock at Heritage Day but not bringing the full inventory if weather is poor.
The committee discussed supplies and setup: multiple folding tables, cash box, Lucite display frames for signage, trash bags and gloves, and a plan for staggered volunteer shifts. A member said she would print raffle signage ("3 for $5, 2 for $5, 5 for $10") and bring additional stickers and promotional materials. Volunteers also reviewed logistics for parking and drop-off during setup: vehicle access to vendor load-in positions and tent staking/weights.
On finances, volunteers were advised to submit reimbursement forms for modest purchases; one volunteer said she had mailed a reimbursement request and was awaiting a remaining receipt for an ice-cream vendor. Committee members agreed to defer large purchases if the weather forecast suggested low turnout; one member noted the committee spent $700 on food in the previous year for a low turnout and wanted to avoid a repeat.
Next steps: volunteers will finalize a setup meeting time, confirm table and tent logistics, and circulate the Heritage Day flyer with an added QR code once the townwebsite link is available.
