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Council committee reviews $123,937 fleet optimization software contract; city says telematics will cut fuel and overtime costs
Summary
City MIS and fleet staff described a recommended contract with Samsara Inc. for fleet telematics and optimization software. The first-year budget is $123,937.84 with options for annual renewals; staff said telematics will improve routing, reduce fuel use and lower overtime.
Committee members reviewed a proposed agreement with Samsara Inc. for fleet optimization software during the Oct. 7 finance meeting. The MIS department and the city’s fleet manager presented the item and described expected operational benefits and first-year costs.
Daryl Springer, CIO for the City of Buffalo, said the administration issued an RFP in January 2024, selected a vendor through an evaluation committee and recommended the Samsara platform as “best of class.” The budgeted cost in the packet for the first year is $123,937.84 with the city holding options for four additional one-year renewals. James Cross, fleet manager, told the committee the telematics software will track vehicle location and usage, improve routing to reduce fuel consumption, and help reduce overtime by enabling more efficient scheduling. Cross said the system would increase transparency of fleet operations and produce long-term cost savings.
The committee closed discussion and sent the item forward without a recommendation.
