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Sandpoint Sustainability Committee moves November and December meetings, agrees to share committee emails
Summary
The committee changed its November and December meeting dates to avoid holiday conflicts and voted to share committee email addresses for official correspondence, clarifying that personal contact information should not be posted as public record.
The Sandpoint Sustainability Committee on Sept. 23 approved new dates for its November and December meetings and voted to share committee email addresses among members for official committee business.
The committee moved its November meeting to Thursday, Nov. 18, 2025 (the motion passed by voice vote). The December meeting was rescheduled to Tuesday, Dec. 9, 2025; that motion also passed by voice vote.
Committee members discussed quorum availability for the new dates; multiple members said they expected to be able to attend but several noted conflicts. Staff and the chair confirmed the committee has sufficient members to proceed on the new dates as scheduled.
On committee communications, member Mary Wilkos said she did not want her personal email published as public record and that she would share a committee email address instead: “I don't want my personal information shared as part of the public record. So I would only be willing to share my committee email address,” Wilkos said during the meeting.
After discussion, the committee voted to share individual committee email addresses (not personal email or phone numbers) for the purpose of official committee correspondence. Staff described a process whereby members who create or designate a committee email would send that address to the board clerk; the clerk would distribute a blind‑cc list so committee members could contact one another without creating a public three‑or‑more‑member conversation that would violate Idaho’s open‑meeting restrictions.
At the meeting’s start, staff also read Idaho Code § 74‑204 (Open Meeting Law) language on agenda amendments and reminded the committee that adding items after an agenda is posted requires a stated good‑faith reason and that no final action may be taken on an added item unless an emergency is declared. Staff said an August committee motion to add an agenda item after a meeting began did not conform to that statute and noted there was no final action on that item.
