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Council approves JCC Services contract to manage Superior Business Center; council asks for semiannual reporting
Summary
The council approved a management agreement with JCC Services for the Superior Business Center at $2,083.33 per month through Dec. 31, 2015, and councilors requested added reporting such as semiannual financial statements.
The Common Council on Jan. 20 approved an agreement between the City of Superior, Douglas County and JCC Services for management of the Superior Business Center (SBC). The contract term displayed in the agenda is for $2,083.33 per month with a term expiring Dec. 31, 2015.
Planning and Port Director Jason introduced the item and said Jim Caesar of JCC Services would manage the SBC. Councilors asked who at the city would be the on-site contact and whether JCC would have office hours. Jim Caesar said he would "spend some time there every day" and that there was a receptionist paid by the office company at the building. Councilor Sweeney asked for a reporting mechanism; Jason said the city could add a semiannual report and recommended adding it as a provision or including the report requirement in Caesar's contract. Councilor Dahlberg proposed approving the contract with an addendum to require semiannual financial statements. Jason and City staff said they could provide semiannual updates and noted that county approval might be required if the document were materially changed, which could delay activation of the contract until the county's next actions.
The council discussed timing: Planning staff said the county approved a version of the contract at its meeting and that splitting costs with the county for management and repairs was planned. Jason also suggested he could require semiannual reporting as part of his contract with Jim Caesar and present updates to the council in midyear and year-end reports. After discussion the council voted to approve the agreement and to follow up with reporting; the transcript records a voice vote and "Motion carried." The transcript does not record a roll-call vote or individual voting tallies.
Clarifying details in the agenda included the monthly management fee ($2,083.33) and a stated contract expiration of Dec. 31, 2015. Councilors explicitly discussed adding a semiannual financial report requirement and the potential need to send an amended document back to Douglas County for approval if staff inserted that provision.
