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San Marino USD reports Measure M progress: design kickoff, contractor procurement steps, maintenance and early-impact projects underway
Summary
District staff told the board they have started design work and procurement steps for Measure M projects, are preparing temporary roof repairs and painting contracts, integrating bond accounting software and assessing synthetic turf options for the high school.
San Marino Unified School District staff provided a Measure M update at the Sept. 23, 2025, board meeting, reporting that design work has begun, procurement steps for contractors are underway and several early-impact maintenance projects are moving forward.
Bond program manager CJ Nolan said design teams have been supplied with archived drawings and the district has completed RFPs for survey and underground detection services; a geotechnical RFP is due next week and a Valentine design kickoff meeting is scheduled. Nolan said the district has met with legal counsel to begin a lease-leaseback contractor procurement process, including preparing a contractor qualification package and scoring criteria to establish a pool of qualified contractors for individual projects. He described lease-leaseback as a procurement approach intended to reduce change-order risk by engaging contractors early in design and establishing guaranteed maximum prices during construction.
Nolan reported work on deferred-maintenance needs: staff will present a proposal for temporary roof repairs using a Garland dry-zone roofing repair system ahead of full roof replacement, and the district will issue an RFP for unit-price painting contracts to support ongoing upkeep. The district also began implementation of Key Analytics accounting software to support bond reporting and monitoring; the software is being integrated with the district’s accounting system for oversight reporting.
Among the early-impact projects, staff have been touring districts that have installed synthetic turf at school athletic fields to assess product durability and to compare options with and without rubberized infill. Nolan said the district is seeking feedback from the high school athletic director before recommending a turf type. The board discussed athletic-safety considerations and the newer non-infill products; staff said they are looking for districts that have used non-infill turf for several years to gather user feedback.
The citizens’ bond oversight committee met recently to review reporting structures and accounting software, and staff described plans for a web interface that lets the committee drill into individual line items and supporting invoices. Board members emphasized the committee’s independence; staff said the committee was provided detail on review processes and how expenditures will be reported to the public. Several board members discussed the possibility of donor naming opportunities for athletic improvements and outreach to alumni but no formal naming policy or action was taken during the meeting.
No formal contract awards or board approvals were made at the Sept. 23 meeting; staff said procurement documents and contractor qualification packages will be brought to the board for future approval as required.
