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Redevelopment commission approves Greenwood sewer contract change, returns $29,819 to town and clears claims
Summary
The commission approved a $29,819.20 deductive change order for the Greenwood Road sewer extension, approving the final pay application and returning savings to the town; it also approved the claims registry and heard fund‑balance reports showing $2.08 million TIF cash and $8.4 million in bond proceeds held by trustee.
The Sellersburg Redevelopment Commission voted unanimously on Sept. 24 to approve a deductive change order that reduced the Greenwood Road sewer extension contract by $29,819.20 and to authorize execution of the closeout documents. The formal motion passed 4‑0; commissioners also approved the night’s claims registry.
Finance staff reported the redevelopment commission’s tax-increment finance (TIF) fund cash balance is $2,081,577.06. Staff told commissioners that $8,400,000 in bond proceeds for sewer projects were received Aug. 20 but are held by a trustee and therefore are not reflected in the TIF cash number. The commission’s current appropriation balance for TIF expenditures was reported as $671,078.49.
Staff explained the Greenwood sewer contract under‑ran estimated quantities, producing the $29,819.20 savings that will be returned to the town. The commission authorized a signatory to execute the deductive change order and closeout paperwork so the accounting can be adjusted. Commissioners then approved the claims register by unanimous vote; staff indicated several larger than usual claims tied to project activity, including final payments and routine inspection and utility charges applied to TIF appropriations.
During the claims discussion, staff detailed specific appropriation and expense lines: a TIF appropriation balance, a small remaining balance for the BOT roadway payment of $873.32 due to rounding in appropriations, a professional services appropriation (432) from which many items are charged, and a small façade grant appropriation balance ($11,735.14). Staff listed vendor items appearing on the claims register, including a final partial retainer payout to Dave O’Meara Construction for Greenwood sewer work, JTL inspection/inspection‑on‑call charges, and landscape and lawn care entries previously approved.
Decisions made at the meeting were limited to approving the change order, authorizing a signatory to execute the closeout, and approving the claims registry. No new borrowing or appropriation increases were approved at the meeting; staff said accounting adjustments will be made to match appropriations and expenditures as needed.
