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Clute council approves expanded engineering task order to include HVAC work for city hall roof replacement
Summary
Council approved a revised task order with Veil Corp (Civil Corp LLC) to add HVAC replacement/relocation to the roof-replacement engineering for City Hall and the record building, increasing the not-to-exceed professional-services amount to $60,000 and directing staff to proceed.
The Clute City Council on Sept. 25 approved a revised engineering task order to cover additional HVAC design work tied to the planned roof replacements at City Hall and the records building. The resolution presented to council approved the structural damage mitigation report and a task order with Civil Corp LLC (also referenced as Veil Corp in the packet) to initiate design, bid preparation and construction-phase services for a pitched roof system and HVAC relocation/replacement. The approved professional-services cap is "not to exceed $60,000," up from an earlier $50,000 task order figure discussed during the process. City staff explained the change was prompted by the need to incorporate HVAC design into the overall project rather than bidding HVAC separately. Staff said that earlier design approaches that relied on steel purlins and joist‑based support would have materially increased construction costs, and the revised design places roof loads on existing load‑bearing walls to reduce the projected construction price. Staff also discussed the condition of existing rooftop HVAC units (some components already failed after a 2021 replacement), and said the engineering task order will evaluate options ranging from ground‑mounted units and duct work to mini‑split systems or a chiller solution. Council members said they wanted the project to move quickly and discussed including performance expectations in contractor agreements; staff noted the practical enforcement mechanism for schedule is the construction contract and performance bond rather than an engineer's task order. The resolution passed unanimously, and staff said work on Fire Station No. 1 referenced in the package had already been completed. Council did not authorize construction contracts at the Sept. 25 meeting; the action approved design and pre‑construction engineering services that will allow the city to advertise bids and seek construction pricing.
