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State’s attorney recommends holding executive session minutes and destroying audio older than two years (except pending litigation)
Summary
The state's attorney's office advised the committee to continue holding previously recorded executive session minutes where confidentiality still exists and to destroy audio recordings more than two years old except those related to pending litigation; the committee approved the recommendation.
The committee heard a recommendation from the state's attorney's office that all previously held executive session minutes continue to be held where the need for confidentiality still exists, and that audio recordings older than two years be destroyed except for recordings related to pending litigation.
Why it matters: The disposition of executive session minutes and audio recordings affects record retention, confidentiality and public access to county records.
A representative of the state's attorney's office presented the recommendation and explained the exception for pending litigation. The committee voted to adopt the recommendation; the voice vote indicated approval and no dissenting statements were recorded in the public discussion.
