County staff told the Wichita County Commissioners Court on Sept. 19 that the regular-bills packet was light, that Tyler Odyssey quarterly fees were among the largest recurring expenses, and that the county’s departmental spending for 2025 is roughly 65% of budgeted amounts, largely because of payroll.

"This list is pretty light. Largest expense in Jen is for your Tyler Odyssey quarterly fees. And a lot of the reason why it is light is because they are on top of the bills... looking at the budget for 2025, we are sitting about 65%, which would be for each department, which would be mostly payroll," a county finance staff member said.

Commissioners asked for follow-up on several operational and accounting matters. One commissioner asked the road and bridge staff to calculate annual savings from using a county roll-off dump trailer (roll-off dumpsters) compared with prior landfill hauling and pickup arrangements. Staff agreed to review landfill fee and hauling disparities and report back.

On capital assets, a staff member said legacy system groupings include an unexplained balance "like 3,900,000" that the county is working to itemize before retiring the old system.

“We are working to make sure that all of that's accounted for appropriately going forward before we completely turn off the old system,” the staff member said.

Staff also discussed inventory management: a barcode machine previously purchased will be checked for currency and used to upload asset records into the county financial system once the sheriff's office asset audit is complete.

Separately, county staff and maintenance described repair work on the west doors and a related invoice. Maintenance staff said they reworked thresholds and floors to make the new doors function and that Gilbert spent several days on the work; the staff member said caulking color did not match grout and that maintenance would return to redo the caulk after it dries. Commissioners were told the vendor had sent another invoice dated Sept. 11 that staff expected to process in the next pay cycle.

Why it matters: recurring software fees, payroll-driven spending and unresolved grouped capital assets affect the county’s budget and financial reporting; roll-off-dumpster operations could change landfill and hauling costs; door repairs and invoices affect facilities maintenance spending.

Discussion versus action: these items were reported for review; staff agreed to follow up on roll-off cost comparisons and payroll spreadsheet captures and to complete capital-asset reconciliation. No formal vote or procurement action was taken on the reported items during the meeting.

Next steps: finance and road-and-bridge staff to compute annual savings from the roll-off dumpster program and to reconcile legacy capital-asset balances; asset-upload and sheriff's office asset audit will continue before decommissioning the old system.