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Southborough committee reads member Judith Watsons resignation, agrees to move master-plan tracker to town files
Summary
The Master Plan Implementation Committee read a written resignation from member Judith Watson and discussed migrating the committees tracker from a personal Google Drive to town-managed OneDrive, with members agreeing to pursue a transfer and to consider public access options.
Debbie, a member of the Master Plan Implementation Committee, read a written resignation from Judith Watson into the record and the committee discussed how to preserve and transfer Watsons master-plan tracker files to town-managed storage. Judith Watson said in the letter she had decided "not to seek reappointment as a member of the master plan implementation committee" because upcoming travel prevents her from committing the time necessary. Debbie said Watson currently maintains a Google Drive containing the tracker and related materials.
Why it matters: The tracker documents the committees work on master-plan implementation steps; members said keeping that data on town-controlled infrastructure will reduce the risk of losing records when members leave and will make updates and public sharing easier.
Committee members discussed practical transfer methods. Sam suggested using Googles "takeout" tool for large transfers, while Alan Belniak said the simple approach is to download files and reload them into the towns OneDrive. Multiple members emphasized they preferred town-owned storage rather than relying on an individuals personal Google Drive. Alan Belniak said he already has a recent local copy of the spreadsheet and offered to take responsibility for items Judith tracked.
The committee agreed that IT staff should identify the final OneDrive location and that Judith Watson could help with a transition if needed. Jay Montijo (town staff) was named as the person who could "identify a place" on town infrastructure; committee members asked Alan and Debbie to follow up with him. The group also discussed whether the tracker should be made publicly accessible once on OneDrive and whether to build a simple dashboard to make the material easier for the public to use.
No formal vote to accept the resignation or to approve a particular transfer method was recorded in the meeting minutes; members agreed to pursue the transfer and to coordinate with town staff and with Judith Watson on the transition.
Ending: Alan Belniak and Debbie will follow up with Jay Montijo about placing the tracker on town OneDrive and will coordinate with Judith Watson on transferring materials; committee members said they will consider how, if at all, to make the tracker accessible to the public once it is on town infrastructure.
