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Commission approves continuous online applications; will retain application records 10 years
Summary
The commission approved continuous (ongoing) acceptance of online applications for deputy-sheriff positions and noted that, under WV Code §7-14-6, records and recommendations must be retained for a period of 10 years; staff proposed an October 1 start and agreed procedures for cutoffs and notifications.
The Berkeley County Deputy Sheriff Civil Service Commission voted to begin an ongoing online application process for deputy-sheriff applicants, modeled after continuous recruitment used by the county's 9-1-1 dispatch center. Staff said the online system permanently saves all submitted applications; commissioners discussed how long the commission must keep records. The commission cited West Virginia Code §7-14-6 and agreed that "all recommendations of applicants" and other official records should be preserved for at least 10 years, and that the commission will maintain electronic records accordingly. Staff described an operational plan: open continuous application intake (staff proposed October 1), collect applications until a testing date is set, then establish a cutoff and notify eligible candidates of the test date; candidates who applied earlier would be notified when a testing date is set and evaluated against the established cutoff. Commissioners asked staff to notify applicants once a testing date is scheduled and to keep a printable record of candidates in candidate status. The motion to begin continuous online application intake carried by voice vote; commissioners asked staff to prepare candidate-notification templates and to ensure record retention for ten years in electronic form.
