Board tables custodian-of-records handbook pending statutory references and reply language

The board voted to table the proposed Custodian of Records Handbook to allow staff to verify statutory references and to add clarified language trustees requested. Trustees praised the handbook’s level of detail but asked staff to confirm which fee‑waiver circumstances are required by Idaho statute (trustees asked staff to cite the specific statutory language) and to add an explicit statement that the district will not create documents that do not already exist to satisfy a records request. Why it matters: Trustees said a clear, published procedure can reduce legal risk and help requesters and staff understand when fees can be waived and what constitutes an existing public record. Discussion vs. decision: The board voted to table the handbook for refinement. Staff had already included a retention schedule and references to approval procedures but will return with statutory citations and clarified reply language. Details of the action: A motion to table the handbook was seconded and approved by voice vote with no recorded opposition. Trustees also asked for confirmation of the district’s electronic document-management system and a cost assessment if the district chooses dedicated public-records software. Next steps: Staff will clarify statutory fee‑waiver criteria, add the non‑creation language, confirm the retention schedule and report back at the next meeting.