Board asks staff for detailed technology spending and inventory report

Trustees questioned multiple line items on the bills list and asked finance and technology staff to produce a report showing technology and communications expenditures for the prior two fiscal years and the current year-to-date. Assistant Superintendent Jake Massey and finance staff described purchases of teacher and district computers (example: $483 per unit reported), a $20,000 monthly wide-area-network/fiber invoice that the district said is largely reimbursed through E‑Rate and state broadband funds, and a $19,000 set of charges from Architecture West tied to several construction projects. Why it matters: Trustees said knowing the age and replacement schedule of devices would allow the board to anticipate major replacement spending (staff estimated a fifth of a student device fleet would cost roughly $500,000 to replace) and to see which purchases were charged to curriculum vs. technology funds. Discussion vs. decision: The board directed staff to prepare a technology and communications expenditure report that includes the last two fiscal years, fund coding for each purchase, whether E‑Rate or other reimbursements apply, and an inventory/depreciation schedule for devices. Details and follow-up: Staff agreed to include whether recurring subscriptions are coded to technology or to curriculum and to show which funds paid for major systems (Skyward ERP finance/HR vs. general fund). Trustees also asked for a breakout on computer ages for the group of machines recently replaced and for a monthly bills breakout that shows itemized purchases per project.