The Department of Port Control told council members it needs an external contractor to perform roof renovation and repairs across port-control facilities because the scope exceeds in-house maintenance capacity. The department estimated the annual value of the contract at roughly $400,000 and said the term would be one year with three one-year renewal options.

Officials said being proactive on roof repairs helps avoid property damage and potential liability. The department stated the work is beyond the ability of in-house staff and therefore requires contracting with a vendor who can handle large-scale roofing projects.

The transcript shows the amount as an estimate presented verbally and does not include procurement documents or a recorded council vote in the provided excerpt.

Ending: staff framed the contract as preventative infrastructure maintenance; next administrative steps would follow the standard procurement process.